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Working with mind maps

Insert topic

  1. To add a a new topic or subtopic click on the icons on the upper left side:

  2. Hover your mouse over a topic, click on the triangle which appears inside in the middle and drag to insert a new topic.

  3. Use the keyboard shortcut for a quicker topic creation: press the TAB key to insert subtopic and ENTER to insert a sibling topic.

  4. Go to the last icon from the context menu to access the insert panel to add floating topic, to duplicate a topic, to add a topic with current topic's style or to add a subtopic as task.

Topic's text customization

  1. Font Color - Click on the arrow to access the color picker.
  2. Bold, Italic, Underline and Strikethrough - use these to format your text.
  3. Text Alignment - you can choose Left, Center and Right.
  4. Font Size - change the size of your text.
  5. Font Family - choose from various fonts.

Alternatively, the text can be customized directly from inside the topic. Select the text to open the context menu:

  1. Change the text font
  2. Change the text size
  3. Change the typographical emphasis
  4. Change the text color

Topic style & shape

Go to the second icon from the context menu to customize your topic.

Predefined topic styles

  1. In the predefined topic styles section you will find:

    • all the topic styles used in the current diagram
    • if you created custom topic style, this will appear at the top of the list so you can use it anywhere in the current diagram
    • at the bottom of the list, you will find all the topic styles from the custom themes that you previously created from the theme editor. These will be displayed in all your diagrams.
  2. You can apply these styles easily with one click, from the bottom of the panel, to:

    • the current topic's siblings
    • the current topic's children
    • all topic descendants
    • existing and new topics on this diagram level
    • existing and new topics on this diagram level and all sublevels

Topic color and shape

  1. Topic color - click on the arrow to access the color picker.
  2. Default color
  3. Transparent
  4. Line color- the connecting line's color determines the topic color.
  5. Topic shape - There are various shapes you can choose from: rectangle, rounded rectangle, elliptic rectangle, circle, oval, line, capsule, parallelogram, hexagon, rounded hexagon, diamond, left arrow, right arrow, and trapeze.
  6. Paddings - set a custom padding for your topic or reset to default values.

Topic border customization

  1. Stroke - set the topic's border color from the color picker or choose to take the connecting line's color.
  2. Topic style - with or without gradient, with or without border.
  3. Topic's border weight.
  4. Remove border.

Topic connections & boundaries

  1. Layouts - choose from several layout types.
  2. Spacing - set the spacing between topics and branches
  3. Auto balance map
  4. Keep the map balanced - will keep topics to stay in the predefined layout shape.

  5. Connection line's color - choose from color picker.

  6. Multicolor palettes
  7. Connection types - straight, arc, rough, curve, elbow, rounded elbow, angle, no line.
  8. Anchor points - set the anchor point of the connections.
  9. Weight of the connections
  10. Line format - choose from solid, dotted, dashed, tapered, arrow, triple or default formats.

Boundaries

The Boundary functionality will help you mark and determine the limits of an area on your map.

You can customize the boundary from the context menu. You have options to remove the boundary or its border. Also, you can set the boundary's color, line weight, and pattern.

Customize map theme

Go to the file list menu from the upper left side to access the Themes panel:

In the themes panel you will find:

  • Predefined map themes
  • Theme Editor - Create your own personalized theme for mind maps, concept maps, timelines and organigrams (custom font sizes, colors, shapes, and background colors or picture)
  • Import/Export themes

Info

The Theme Editor and Importing/Exporting themes functionalities are only available with a paid subscription.

Add Relationship

  • Go to the context menu of a topic then click on the "Connection" icon to insert a relationship between two topics.

  • To customize the relationship's appearance, you will have to hover over and click on the triangle. You can change the relationship's color, weight, shape, pattern, and arrows.

  • Label - add/edit label on the relationship.
  • Style - copy style or set it as default for current map.

Undo & Redo changes

Click on the arrows from the top toolbar to undo and redo your changes:

Add Notes

To add a larger body of text to any topic use the Notes panel. To access the notes panel click on the context menu of a topic. The notes panel will open on the right side and from the upper toolbar you can expand, close or delete the notes.

  1. Format text as Bold, Italic, Underline
  2. Set the font size
  3. Set the text color
  4. Numbering & Bulleting
  5. Set the text alignment
  6. Insert images
  7. Insert mathematical formulas, direct links and videos
  8. Editing formats: code block, quote, strikethrough, sub- and superscript
  9. Remove formatting

Add Comments

To add comments to topics, open the context menu of a topic, then click on the Comments icon. The notes panel will open on the right side.

  1. Format text as Bold, Italic, Underline
  2. Set the font size
  3. Set the text color
  4. Numbering & Bulleting
  5. Set the text alignment
  6. Insert images
  7. Insert mathematical formulas, direct links and videos
  8. Editing formats: code block, quote, strikethrough, sub- and superscript
  9. Remove formatting

Add mentions in comments

You can add mentions in the comments by using the "@" sign, followed by the name of the person you want to mention.

You can mention in the comments only the people that collaborate with you on that map. In case you didn't share the map with them, do that from the upper right corner before mentioning them.

You can select whether to send an e-mail notification to that person or not.

You can also e-mail that comment to other people if you click on "choose people".

Access the attachments panel from the context menu of a topic:

You have various options to choose from when it comes to hyperlinks:

  1. Insert URL - insert a link
  2. Upload File - use a document from your own computer
  3. Topic - link to topic in the map
  4. Map - link to another map

Info

Uploading personal files is available only with a paid subscription.

If you have made a mistake in the process or you want to delete a hyperlink, you can always use the 'X' sign that follows the hyperlink. Once you have inserted the correct hyperlink, press ENTER to add it to your map.

Add Images to topics

The images panel can be accessed from the context menu of a topic:

  1. Insert multimedia URL
  2. Search images on the Internet
  3. Attach uploaded
  4. Mindomo image gallery

    Info

    Uploading image files and searching for web images is available only with a paid subscription.

Add Images in Comments and Notes

To add images in a Comment, open the Comments panel and click on the image icon.

Then, you can choose how you want to add the images:

  1. Insert multimedia URL
  2. Search images on the Internet
  3. Attach uploaded
  4. Mindomo image gallery
  5. Upload your images from PC, Drive, Dropbox, OneDrive

To add images in a Note, open the Notes panel and click on the image icon.

Then, you can choose how you want to add the images:

  1. Insert multimedia URL
  2. Search images on the Internet
  3. Attach uploaded
  4. Mindomo image gallery
  5. Upload your images from PC, Drive, Dropbox, OneDrive

Add Videos

The videos panel can be accessed from the context menu of a topic:

  1. Insert multimedia URL or upload new files
  2. Attach uploaded
  3. Search videos on YouTube and Vimeo

Add Audio & Recordings

The Audio & Recordings panel can be accessed from the context menu of a topic:

  • Record audio
  • Upload new files
  • Attach uploaded

Add Icons and Emojis

  • To add icons to your mind map go to the context menu of a topic.

  • By default, the icons will be inserted at the beginning of the text/word in a topic.

  • Click on the icon to open the context menu. Here you can remove it, or add other icons from your frequently used list.

For Windows, select the topic/subtopic, press the Windows button and hold the Dot key to open the emoji panel.

For Mac, select the topic/subtopic and use the keyboard shortcut Command - Control - Spacebar to access the emoji panel.

Note

The keyboard shortcut options allow you to insert emojis anywhere in a topic/subtopic, at the beginning, in the middle or at the end of a text.

Add a background image

To add an image as a background picture, right-click on the mind map's background, then from the 'Map Background' panel click on the icon in the middle. You will find a few predefined background patterns and from 'Browse' you can add your own image. You can also add an image by inserting the URL.

From the settings icon you can set the Fit, Opacity and Blur.

Tools

To access the Tools section, you will have to right-click on any topic or subtopic and click on “Tools”.

You will see this panel with different options:

Set as Task

You can set a topic as a task.

When the task is completed, you can check the box from the left.

The subtopic will disappear and you can see the completed task if you click on the icon next to the topic. You can also see the number of tasks from that project/topic that is done. In this example, one task is completed.

Copy Branch

Click on Copy Branch from the Tools section.

You will see this message that tells you how to copy a branch.

To copy a branch, you should use this key combination: CTRL + C.

Paste Branch

You can paste a copied branch or a plain text outline on the same diagram or a different diagram. Click on Paste Branch from the Tools section.

You will see this message.

To paste a branch, you should use this key combination: CTRL + V.

Numbering

To order the topics, click on Tools, then click on Numbering.

You will see this panel, where you can choose how you want to number the topics.

Choose how many levels you want to number.

After enabling the desired numbering settings on the root node, the other nodes will be numbered automatically.

As you can see in the image, when you add the new subtopics (up to 5 subtopics), they will be numbered.

View changes for topic

If you click on Tools, then click on View changes for topic, you will see the changes that you or your collaborators made to that topic. You can also see the date of the changes. Also, you can see changes made on different periods of type like 1 day, 7 days, 30 days, or 3 months.

Sort Subtopics Alphabetically

Now you have the option to sort the subtopics of a branch in alphabetical order. You will find this option in the Tools section:

Create map from branch

If you feel that your mind map is getting larger than expected and you lose focus on the overview, you can create maps from specific branches. These will be automatically linked to the original mind map. To create a map from branch, focus on the root topic, open the context menu, and go to the More Options panel, choose Tools and then click on Create Map from Branch.

Drill down - Focus on a specific branch

If you have a large map and you'd like to work on it or have a better view of a specific branch, you can drill down on that branch. To do this, select its root topic and press F6 or go to the More Options panel, choose Tools and then click on Drill Down to focus on the selected branch and hide the rest of the mind map.

If you have two topics that are related, you can link them together.

The copied link put in a browser will behave as the mind map's URL and it will enable an automatic focus on the topic.